Last Updated: July 11, 2026

CrewPayScan (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at crewpayscan.com, request a private preview, or interact with us. CrewPayScan is currently an early workflow exploration for maritime crew payment screening, not a launched production compliance platform.

By using our website or submitting a private-preview request, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our website or submit the form.

1. Information We Collect

We collect information in the following ways:

1.1 Information You Provide to Us

• Private Preview Request: When you request a private preview, we collect your work email address (required), and optionally your name, company, role, approximate fleet or crew size, current sanctions screening process, discovery-call preference, and communications preference.
• Communications Preferences: You may opt-in to receive updates about CrewPayScan, which you can unsubscribe from at any time.
• Contact Us: If you email us at [email protected] or use a contact form, we collect your name, email address, and any information you provide in your message.

1.2 Information We Collect Automatically

• Website and Security Data: Our hosting and bot-protection providers may process limited technical data such as IP address, browser type, and request metadata needed to deliver the site and protect forms from abuse.
• Analytics: We do not currently use Google Analytics or other marketing analytics on this website. We may enable privacy-conscious website analytics in the future. This policy will be updated before doing so.

1.3 Information from Third Parties

We do not currently collect data from third parties for the public website or private-preview request process. If this changes, we will update this policy accordingly.

2. How We Use Your Information

We use your information for the following purposes:

• To Manage Private Preview Requests: To process your request, understand whether there is a fit for discovery, and follow up if appropriate.
• To Improve Our Services: To review private-preview feedback and improve our website and future workflow decisions.
• To Communicate with You: To respond to your inquiries, provide customer support, and send marketing communications if you’ve opted in.
• To Protect the Website: To meet legal obligations and protect against fraudulent or unauthorized activity.

3. How We Protect Your Information

We take data security seriously and implement the following measures:

• Access Controls: We limit access to submitted information to authorized personnel only.
• Bot Protection: We use Cloudflare Turnstile and related protections to protect our website from malicious bots and preserve the integrity of private-preview submissions.
• Sample Data Boundary: The public preview is intended for sample or anonymized data only. Real crew or payment data should only be used in a private pilot with explicit agreement, limited fields, defined retention/deletion handling, and appropriate privacy review.
• Production Planning: Production hosting, encryption, retention, and data processing details will be defined before any real customer data is handled.

Despite these measures, no system is 100% secure. We cannot guarantee absolute security but strive to protect your data to the best of our ability.

4. Sharing Your Information

We do not sell your personal information. We may share your information in the following cases:

• Service Providers: With trusted third-party providers who assist us in operating the website, processing forms, and protecting against spam.
• Legal Obligations: If required by law, regulation, or legal process (e.g., to comply with sanctions regulations or respond to a court order).
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Your Data Protection Rights

Depending on where you are located and which laws apply, you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Ask us to correct inaccurate or incomplete data.
• Erasure: Request deletion of your data (e.g., removal of your private-preview request).
• Restriction: Limit how we process your data.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Object to processing for marketing or other purposes.
• Withdraw Consent: If you’ve opted into communications, you can unsubscribe at any time via the link in our emails.

To exercise these rights, contact us at [email protected]. We will respond within a reasonable period and in line with applicable law.

6. Cookies and Tracking Technologies

This is a primarily static website. We do not currently set analytics or marketing cookies.

• Bot Protection: Cloudflare Turnstile may set cookies or use similar technologies required for bot protection on pages that include the private-preview form.
• Future Analytics: If we enable privacy-conscious website analytics later, this section will be updated before those technologies are used.

You can manage cookie preferences through your browser settings. Disabling cookies may affect bot-protection or form functionality.

7. Data Retention

• Private Preview Request Data: We retain your request data while it is useful for validation, discovery follow-up, or related communications, unless you request deletion earlier and we are not required to retain it.
• Technical/Security Logs: Hosting and bot-protection providers may retain limited technical logs according to their own retention practices.

8. International Data Transfers

Website and form data may be processed by service providers in different locations. Production data-residency choices for any future real customer data will be defined before such data is handled.

9. Third-Party Links

Our website may link to third-party sites (e.g., social media). We are not responsible for their privacy practices. Review their policies before sharing information.

10. Children’s Privacy

CrewPayScan is not intended for individuals under 16. We do not knowingly collect data from children. If we learn we’ve collected such data, we will delete it immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes via email (if you’ve provided one) or by posting a notice on our website. The “Last Updated” date at the top will reflect the latest revision.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, contact us at:

Email: [email protected]
Website: crewpayscan.com

Data Protection Officer:
CrewPayScan is currently in the validation/private-preview phase. For any privacy or data protection inquiries, please contact us at:
Email: [email protected]
We will update this section as company and service details are finalized.

Note: This Privacy Policy applies to data collected through CrewPayScan’s website and private-preview request process. Additional terms may apply if CrewPayScan later offers production services.